KonfHub Consent Notice (Privacy Notice)

KonfHub provides an online event management platform that enables event organizers to create, manage, promote, and operate events, including registrations, ticketing, attendee engagement, networking, event communications, AI-powered features, and related services.

Depending on the services you use, we may collect the following categories of personal data:

We collect and process your personal data to:

• register you for events;
• issue tickets and confirmations;
• process payments;
• manage event attendance and check-in;
• facilitate attendee networking features;
• provide AI-powered photo discovery where enabled;
• communicate important event information;
• provide customer support;
• improve platform performance;
• detect fraud, abuse, and security incidents;
• comply with legal and regulatory obligations.

We collect only the personal data reasonably necessary for these purposes.

Where required under applicable law, KonfHub processes personal data based on:

• your consent;
• the performance of a contract;
• compliance with legal obligations; or
• other lawful grounds permitted under applicable law.

Where consent is required, you are free to refuse or withdraw your consent at any time.

Your personal data may be shared only where necessary with:

• the event organizer responsible for the event;
• payment service providers;
• cloud hosting providers;
• messaging and email service providers;
• analytics and security service providers;
• authorized subprocessors acting on our behalf;
• government authorities where disclosure is required by law.

KonfHub does not sell your personal data.

Some events may enable AI-powered services, including:

• AI Photo Gallery
• AI face recognition for photo discovery
• AI Photo Booth
• AI-powered attendee networking
• AI-assisted event experiences

Where these features are available:

• participation is voluntary unless otherwise specified by the event organizer;
• AI processing is limited to providing the requested functionality;
• additional information is available in the KonfHub AI Privacy Notice.

We retain personal data only for as long as necessary to:

• provide our services;
• fulfil contractual obligations;
• comply with legal requirements;
• resolve disputes;
• protect our legal rights;
• maintain platform security.

After the applicable retention period, personal data is securely deleted or anonymized unless retention is required by law.

Subject to applicable law, you may have the right to:

• access your personal data;
• correct inaccurate personal data;
• request deletion of your personal data;
• withdraw your consent where consent is the basis for processing;
• object to certain processing activities where applicable;
• lodge a complaint with the appropriate authority.

Requests relating to event-specific data may be forwarded to the relevant event organizer where they determine the purposes of processing.

Where processing is based on your consent, you may withdraw that consent at any time by contacting us or using the available account settings where applicable.

Withdrawal of consent does not affect processing that occurred before the withdrawal.

Certain services may no longer be available after consent is withdrawn.

KonfHub implements appropriate technical and organizational measures to protect personal data, including:

• encryption in transit;
• access controls;
• authentication mechanisms;
• monitoring and logging;
• vulnerability management;
• regular security assessments;
• incident response procedures.

Your personal data may be processed by KonfHub or its authorized service providers in jurisdictions outside your country of residence, subject to applicable legal requirements and appropriate safeguards.

We may update this Consent Notice from time to time to reflect changes in our services, legal requirements, or business practices.

The latest version will always be available on the KonfHub website.

If you have any questions regarding this Consent Notice or our privacy practices, please contact:

Privacy Officer
KonfHub Technologies Private Limited

Email: privacy@konfhub.com

Website: https://konfhub.com

By selecting the consent checkbox or submitting your information through the KonfHub platform, you acknowledge that:

• you have read and understood this Consent Notice;
• you understand the purposes for which your personal data will be processed;
• you consent to KonfHub processing your personal data as described in this Notice, where consent is the applicable legal basis; and
• you understand that you may withdraw your consent at any time, subject to applicable law and the availability of the requested services.